Terms and Conditions

General Conditions of Use

The current GCU and Privacy Policy follows the new General Data Protection Regulations (GDPR) being published. 

As part of the new European regulation, GDPR, which came into force on May 25, 2018, the Lake Constance Foundation for the “LIFE Food & Biodiversity Consortium” pay the greatest attention to the management of your personal data.

 1. Introduction

We are committed to safeguarding the privacy of visitors to the Biodiversity Performance website
https://bms.biodiversity-monitoring.info/

This policy applies where we are acting as a data controller with respect to the personal data of our users; in other words, where we determine the purposes and means of the processing of that personal data. This policy does not apply in relation to non-personal data, including data which has been effectively anonymized.

In addition to our obligations under data protection law with respect to personal data, we also have certain confidentiality obligations relating to the data that you provide to us.

In this policy, "we", "us" and "our" refers to the Lake Constance Foundation for the “LIFE Food & Biodiversity Consortium”. For more information about us, see hereafter.

2. Object of the General Conditions of Use

The current General Conditions of Use (GCU) aim at defining the relative conditions for personal data treatment and for each end-user who will connect to the website https://bms.biodiversity-monitoring.info/

The current Privacy Policy follows the new General Data Protection Regulations (GDPR) being published. 

3. Acceptance of the General Conditions of Use

Any person who will browse on the website https://bms.biodiversity-monitoring.info/ must sign the unconditional acceptance of these Terms of General Conditions of Use (GCU) aims at defining the relative conditions for personal data treatment and for each end-user who will connect to the website.

4. Privacy Policy

This website https://bms.biodiversity-monitoring.info/ is edited by Lake Constance Foundation for the “LIFE Food & Biodiversity Consortium”.
Lake Constance Foundation (Bodensee-Stiftung, AZ 14-0563, RP Stuttgart) is a charitable non-profit organization located in Fritz-Reichle-Ring 4 in 78315 Radolfzell, Germany.

Where this policy applies

The privacy policy applies to all data collected and processed on the website, databases and their associated systems which are owned and managed by Lake Constance Foundation for the “LIFE Food & Biodiversity  Consortium”.

Biodiversity Monitoring System:

Standard organisations and food companies subscribed to the Biodiversity Monitoring Systems confirm that they have the permission of certified farms /farms of the supply chain to include their data (see above) into the monitoring system in order to monitor the biodiversity performance.

We collect the following personal data or information of your certified farms and/or farms of the supply chain of your company:

• Account data
  • Name
  • Email address
  • Language
  • Name of your organization
• Personal data
  • Farmer’s name
  • Address
  • Farm latitude and longitude
  • Farm state/country
  • Farmer’s email address
  • Telephone/mobile number
  • System of production
  • Livestock
  • Type of products
  • Surface area of production
  • Farm management
• Information about
  • Geospatial mapping
  • Total farm area
  • Utilized agricultural area
  • Temporary and permanent semi-natural habitats
  • Water bodies on the farm
  • Biodiversity Action Plan
  • Fertilizer
  • Pesticides
  • Water use
  • Livestock
  • Alien invasive species
  • GMO
  • Crop rotation
  • Training

These data will be processed for the purpose of monitoring the biodiversity performance of certified farms and/or farms of the supply chain of a company. We do not collect or process sensitive personal data (as defined in GDPR 2018)[1]

What is the lawful basis?

Biodiversity Monitoring System lawful basis for processing data you provided is considered a ‘contractual’ in that you have requested or subscribed to the Biodiversity Monitoring System, freely provided data of certified farms and/or farms of your supply chain and for which Biodiversity Monitoring is then required to deliver monitoring services, such as evaluation of certain aspects of biodiversity performance and various types of monitoring reports.

For the elaboration of such monitoring services, data sets of farms certified by a certain standard or farms of a certain supply chain are anonymized and aggregated.

Where the data is stored?

We store data you provide in a database management system accessed through a secured frontend and other standard software on secure servers in EU. We also work with contracted specialist partners, through service level agreements, who provide secure platforms and software to store data on our behalf. Our internal system used to process and manage data is hosted on a secured network with secure servers and with password protected access for authorized staff.

The Monitoring Database secures that the user (standard, food company, farmer´s association) has only access to the data he provided to the monitoring system and that he can exclusively elaborate monitoring results and reports with the data to which he has authorized access.

Keeping data secure

Sending information over the internet is generally not completely secure, and therefore we cannot guarantee the security of your data while it is in transit. However, our secure servers ensure you data is protected once we have received it. Our websites, web servers and office servers all have SSL (data encryption) Certificates.

The website implements modern security standards and practices, safely stores your data and doesn't share it with third parties. We have procedures and security features in place to keep your data secure and we ensure management of data is restricted to authorised staff only; each of whom have unique password protected access.
 

We will take appropriate technical and organizational precautions to secure your personal data and to prevent the loss, misuse or alteration of your personal data. Please be sure to use a strong secure password.
Stored data will be protected by operating system and database-level authentication systems.
You acknowledge that the transmission of unencrypted (or inadequately encrypted) data over the internet is inherently insecure, and we cannot guarantee the security of data sent over the Internet.

Sharing your information

The “LIFE Food & Biodiversity Consortium”, via the administrators of the Biodiversity Monitoring gets access to all the data entered and results, including personal data.

Lake Constance Foundation for the “LIFE Food & Biodiversity Consortium”, owner of Biodiversity Monitoring System, is committed not to share your information concerning farm data entered and monitoring results with any other organizations or third parties for marketing, market research or commercial purposes. We do not pass on your details to other websites without the preliminary authorization of the user.

Processing data for anonymous data treatment

The operation of aggregation and statistical data analysis will be done based on farm results, but the anonymity of people is always guaranteed.

Where you choose to share personal data using the data sharing facilities within the Biodiversity Monitoring System, “anonymized” data could be used to produce technical references. Each user could benefit of technical references. 

Updating or changing your preferences

GDPR 2018 is explicit that you must have an opportunity to change personal preferences in respect of data we may hold (this includes deleting your data). Please let us know if the personal information that we hold about you needs to be corrected or updated.

Alternatively, you may contact our Data Protection Officer (DPD), by specifying in the subject of the mail "Change to achieve on my personal data concerning the Biodiversity Monitoring System" where we will happily service a request to update your preferences. Use the following options:

• • By email to biodiversity.monitoring@bodensee-stiftung.org
  • Write to: Bodensee-Stiftung (Lake Constance Foundation). Biodiversity Monitoring. Fritz-Reichle-Ring 4; 78315 Radolfzell, Germany.
  • Some services we provide are specifically linked to your personal data for security purposes and we will inform you if your proposed changes will or have had an adverse impact on other services we provide to you. Should you wish to see a copy of your personal data held by Food & Biodiversity Consortium, please contact us using one of the methods described above.

Amendments

We may update this policy from time to time by publishing a new version on our website.
We may notify you by email of significant changes to this policy.

© Copyright 2019 LIFE Food & Biodiversity Consortium. Tous droits réservés.

Biodiversity Monitoring System v.2.0